Business overview
Welcome to BatchFlow
Monitor production, stock, payments, and monthly performance from one place.
Production analytics
Monthly Tea Performance - 2026
No analytics data is available for this selection.
Production mix
Tea Grades Output Breakdown
A Grade Output
No A Grade output is available.
B Grade Output
No B Grade output is available.
Latest records
Recent Activity
Recent Purchases
Recent Production
Recent Sales
Raw material inventory
Raw Material Stock Overview
Total Stock Quantity0 kg
Total Stock ValueLKR 0
Available Loads0
Partially Used0
Fully Used0
Low Stock Loads0
Purchased This Month0 kg
Consumed This Month0 kg
Recent Raw Material Purchases
| Date | Supplier | Raw Material | Load ID | Quantity | Total Value | Status |
|---|
Low Raw Material Stock Alerts
| Load | Raw Material | Supplier | Available | Remaining |
|---|
Selected month
Financial Overview
Monthly RevenueLKR 0
Labour CostLKR 0
Net Profit / LossLKR 0
Inventory
Current Stock
A Grade Stock0 kg
B Grade Stock0 kg
Available processed tea stock generated during the selected month.
Finance
Upcoming Cheques - Next 7 Days
Production
Recent Batches
Shortcuts
Quick Actions
Batch Entry
Company not registered
NEW BATCH DETAILS
B1/Month/Day/0001
Processing
Procurement
Raw Material Purchases
Record supplier purchases and automatically create traceable stock loads.
Add Raw Material Purchase
Saving creates a separate immutable Load / Lot ID.
Purchase List
Each purchase remains linked to its own stock load.
| Purchase No | Date | Supplier | Invoice / Bill | Raw Material | Type / Grade | Quantity | Rate | Total | Load / Lot ID | Payment | Notes | Action |
|---|
Inventory
Raw Material Load Stock
Separate purchase-load balances with complete batch traceability.
Load-wise Stock
Loads remain separate by purchase, supplier, grade, quality, date, and rate.
| Load Name | Lot ID | Raw Material | Category / Grade | Supplier | Purchase Date | Original Qty | Consumed Qty | Available Qty | Unit | Rate | Purchase Value | Status | Action |
|---|
Load Details
Purchase details, usage history, and remaining stock.
Finance
Cheque Management
Schedule, issue, clear, replace, and audit vendor or manual cheques.
Cheque Register
Filter, review, print, change status, cancel, or replace cheques.
| Cheque Number | Cheque Date | Payee / Vendor | Bank Account | Amount | Linked Invoice / Reference | Status | Created By | Last Updated | Action |
|---|
Cheque Calendar
Click a date to add a cheque. Drag eligible cheques to reschedule them.
Cheque History
Immutable audit trail of cheque creation and every subsequent change.
| Date and Time | Cheque | User | Action | Old Value | New Value | Remarks |
|---|
Inventory
Stock Management
Production stock, available balances, usage, adjustments, and history.
Grade-wise Stock
Finished tea output from completed batches, sales, adjustments, and reserved quantities.
| Grade | Grade Code | Total Generated kg | Total Sold kg | Adjustment kg | Reserved kg | Available Stock kg | Source Batches | Last Movement | Status | Action |
|---|
Stock History
Every stock-in, usage, and adjustment transaction.
| Date and Time | Reference Number | Movement Type | Grade | Quantity In | Quantity Out | Balance After | Related Batch / Invoice | User | Remarks |
|---|
Stock Adjustment
Admin-only controlled correction with an audit reason.
Reports
Monthly batch summary
All Batches in Selected Month
| Date | Batch Ref | Supplier | Input kg | Output kg | Total Cost | Stock Value | Avg Cost / kg | Process Loss % |
|---|
Grade-wise Monthly Costing
| Grade | Output kg | Allocated Cost | Avg Cost / kg | Stock Value |
|---|
Finance
Accounting
Track income, expenses, batch job profit, and monthly profit or loss.
Daily Income and Expenses
Manual records are combined with saved batch job income and costs.
| Type | Date | Category | Description | Amount |
|---|
Manual Income Records
| Date | Category | Description | Amount | Action |
|---|
Manual Expense Records
| Date | Category | Description | Amount | Action |
|---|
Bills / Payables
Record supplier bills and track payments.
Total Bills0All time
Unpaid0LKR 0
Overdue0LKR 0
| Date | Bill No | Supplier | Status | Amount | Action |
|---|
Add New Bill
Enter supplier bill details and save payable records.
Bills List
Review, edit, mark paid, or delete supplier bills.
| Date | Bill No | Supplier | Description | Status | Amount | Paid | Balance | Action |
|---|
Invoices / Receivables
Record customer invoices and track receivable payments.
Total Invoices0All time
Outstanding0LKR 0
Overdue0LKR 0
| Date | Invoice No | Customer | Status | Amount | Action |
|---|
Add New Invoice
Enter customer invoice details and save receivable records.
Invoices List
Review, edit, print, or delete customer invoices.
| Date | Invoice No | Customer | Description | Status | Amount | Paid | Balance | Action |
|---|
Receive Payment
Allocate full or partial customer payments and generate receipts.
Total Receipts0All time
Amount ReceivedLKR 0All receipts
OutstandingLKR 0Customer invoices
Receive Customer Payment
Select an invoice, enter payment details, and issue receipt.
Customer Balances
Invoice totals, payments, outstanding balances, and statements.
| Customer | Total Invoiced | Payments | Outstanding | Overdue | Action |
|---|
Vendor Balances
Supplier bills, payments made, and outstanding payables.
| Vendor | Total Bills | Payments | Outstanding | Action |
|---|
Accounting Reports
Generate PDF reports for the selected month.
Documents
Printing
Branded A4 letterheads, customer invoices, receipts, and reprints.
Company Letterhead
Create and preview an A4 company letter.
Previous Invoices
Preview or reprint issued customer invoices.
| Date | Invoice | Customer | Total | Paid | Balance | Status | Action |
|---|
Previous Receipts
Preview or reprint customer payment receipts.
| Date | Receipt | Invoice | Customer | Payment | Remaining | Action |
|---|
Batch Lookup
Batch Search
Select a month, then open a completed batch or print its report.
Available Months
Months are shown only when saved batches exist.
Draft Batches
Incomplete batches saved for later. Continue entering details or start production when ready.
| Batch No | Date | Supplier | Input kg | Created By | Last Updated | Status | Action |
|---|
Processing Batches
Active batches waiting for production completion.
| Batch No | Start Date | Current Stage | Assigned Staff | Input kg | Current Output kg | Action |
|---|
Batches Completed in Selected Month
Choose a batch to recall the details or open the report.
| Date | Batch No | Supplier | Input kg | Output kg | Stock Value | Avg Cost / kg | Action |
|---|
Payroll
Salary sheet
Salary Period Details
Salary Entries
| Period | Date | Staff | Total | Notes | Action |
|---|
| Date | Staff | Wage Type | Related Processing Batch | Amount | Advance | Total | Work Details | Status | Action |
|---|
Saved Salary Sheets
| Period | Prepared By | Staff Count | Total Amount | Total Advance | Total Payable | Action |
|---|
Staff Current Balance Summary
Shows salary amount, advance taken, and balance payment for each staff member.
| Staff Name | Salary Amount | Advance Taken | Balance Payment | Entries | Action |
|---|
Salary Reports
Generate salary-related PDF reports from the salary records.
Configuration
Settings
Appearance Settings
Choose the visual style used throughout the application.
Reference Background Image
Choose a full image from this computer. The background will always cover the full screen.
No background image selected
Company Registration
These details will appear as the factory details in batch costing and reports.
No company logo
No signature
Batch Master Data
Next step: suppliers, tea grades, cost items, users, permissions, and report templates.
Process Loss Settings
The saved default applies to new batches. Completed batches retain the percentage used.
Staff Registration
Add staff here first, then select staff names in the Salary Sheet.
| Staff Name | Phone | Role / Notes | Action |
|---|
User Management
Admin users can add users, assign roles, deactivate accounts, and configure restricted permissions.
| Name | Username | Role | Status | Last Login | Action |
|---|
Audit Log
| Date / Time | User | Action |
|---|
Delete Batch Records
Use this section only when saved prototype data must be removed.
| Date | Batch Ref | Supplier | Total Cost | Stock Value | Action |
|---|
Accounting Categories
Add categories here, then select them from the Accounting entry table.
| Type | Category | Notes | Action |
|---|
Report Center
Generate and download useful program reports as PDF.
Batch Reports
Accounting Reports
Staff Reports
Stock Reports
Raw Material Purchase & Load Reports
Cheque Reports
Single Batch Report - Select Batch
Batches completed in the selected report month.
| Date | Batch No | Supplier | Total Cost | Stock Value | Avg Cost / kg |
|---|
System Settings
Use this section only when you need to restart the prototype from the beginning.
Reset All Data deletes batches, drafts, accounting records, bills, invoices, salary sheets, staff, company details, and saved theme preference.
